All you need to know about Odoo Apps

Odoo is an application whose benefits are acknowledged by more than 4 million users and 267,626 customers. One of the characteristics that differentiate Odoo from many other ERP software is its modular architecture. There are over 35 base Odoo Apps, covering a vast array of business functions, from Manufacturing, Inventory, and Accounting, to Sales, eCommerce, HR, and more.

You can select the applications most relevant to your business and purchase and implement those. Odoo Apps work functionally together, giving you access to one cohesive ERP system.  This gives a lot of power to the customers in terms of implementation.

Take a look below where we decipher the Odoo Apps and their functionality in detail and select the one that best fits your requirement. If you don’t find any app that solves your problem or you need additional functionality, we can develop a custom Odoo app for your unique requirements.

Odoo Apps

Category: Sales

odoo crm

Customer Relationship Management(CRM) is all about gathering leads. And it goes without saying that CRM is a significant process for any custom setups. Read More . . .

odoo sales management

The Odoo Sales Management module is one of the star applications that Odoo provides. With Sales Management in Odoo, you can control your entire Sales department in a single screen.Read More . . .

Odoo Point of Sale

Odoo Point Of Sale(POS ) is an all in one perfect solution when it comes to handling your Shops, Restaurant, Accounting and Sales. It has a comprehensible, user-friendly interface which can be used on iPads, tablets or laptop.Read More . . .

Odoo Subscription

With Odoo Subscription managing subscriptions based services or products is much easier and you can also analyze the future demand for your product, making it a huge source of revenue for your business. Read More . . .

odoo invoice

When it comes to simplifying your invoices processes, Odoo ERP is the answer to all your questions. With its user-friendly invoicing application, you can create invoices from sales orders, delivery orders or base them on time and material. Read More . . .

To see a full list of Odoo Apps

Click Here

Coming Soon !!!

We will publish a guide on other Odoo Apps every fortnight. Stay tuned!

Odoo Apps

Odoo Invoicing Module

Are you still entering all your transactions manually on an excel file?

When it comes to simplifying your invoicing processes, Odoo ERP is the answer to all your questions. With its user-friendly application, you can create invoices from sales orders, delivery orders or base them on time and material. Odoo invoice templates are scalable and easy to generate.

By directly linking your bank accounts, you can easily track your payments, create professional invoices and manage your bills effortlessly.

Company Configuration

In order to set up your company account and commence your invoicing process, go to your Odoo and click on settings.

odoo invoicing

On clicking on settings, it will redirect you to the basic settings page were on the top menu trigger Users & Companies > Companies, here you can view all the companies which have been set up and you can configure a new company by clicking the CREATE button on the top.

odoo invoicing

It will open a form view where you can add your Company Name and update the required details under the General Information section. The details you added will be reflected in your invoice to the customer. Lastly, save the record by clicking the SAVE button on the top in Odoo invoice section.

odoo invoicing

Odoo Document Template

After setting up your company details, Now you will require a template for your invoice document for that just click General Settings on the top which will redirect you to the Settings page, in which under Business Documents section you have Document Template, just click Change Document Template

odoo invoicing

On clicking Change document Template button the predefined template image will pop up from which you can choose and open the document template the layout for your document and save it by clicking the Save button on the bottom.

odoo invoicing

Payment Method Setup

Odoo ERP has made payment process and invoicing easy. To allow your customer to pay online all you have to do is just go to Configuration > Settings and Under Customer Payments enable Invoice Online Payment.

odoo invoicing

To configure an online payment method for your invoice just trigger Configuration > Payment Acquirers, it will display the list of acquirers available and you can configure any of them and activate it.

odoo invoicing

odoo invoicing

To activate it just trigger on the specific payment acquirer which will display the detailed description of that acquirer and on the top you can view smart Publish tab, by triggering that you can publish it and once you do that smart button will be updated to Published now by triggering that Published button, you can unpublish that payment acquirer in Odoo Invoice Application.

odoo invoicing

In the screenshot above you can view the Credentials section under that you can set the password for the selected payment acquirer.

In the Messages section, you can update messages for the customer in each schema.

If some error occurred during the transaction you can add a message to be displayed in Error Message textbox.

If the transaction has been canceled the message related to that can be displayed in Cancel Message textbox.

Message after the successful transaction can be displayed in the Done Message textbox.

Status of order before validation can be displayed in Pending Message textbox.

You can even add the acknowledgment message for the customer in the Thanks Message textbox.

You can even include your bank details in the message so that if the customer wants to Wire Transfer the capital it will be convenient for them.

odoo invoicing

Then you have Configuration section, where you can set up a basic configuration for the payment acquirer such as you can define the Payment Journal, enable options as per your preference to Save Cards, you can enable Specific Countries and define that countries if the acquirer is limited to certain countries, you can add Supported Payment Icons and select the Payment Flow i.e. if the payment should be redirected to the acquirer’s website or should be processed from Odoo.

odoo invoicing

Invoicing the Customer

To start invoicing your customer you can go to Customers > Invoices, here you can view the list of invoices which was early generated, to create a new invoice click on the CREATE button on the top of the odoo screen.

odoo invoicing

Once you trigger CREATE, it will open the form view where you can update your invoice details of the product.

odoo invoicing

Once that is done you can preview it by clicking the PREVIEW button on the top, which will open the layout of the customer portal for us to review before sending it to the customer. Where customers can either download or print the invoice by triggering the Download and Print button. Below is the screen for same

odoo invoicing

Now, going back to the database, your invoice in the draft state of odoo invoice, you can validate it by clicking the Validate button.

odoo invoicing

Once the Odoo invoice is validated, it will be transitioned from DRAFT to OPEN state allowing customer to go ahead with payment. Now we can again preview it by clicking the PREVIEW button.

odoo invoicing

Now once you preview it after validating you can view the Pay Now button as been updated providing the customer an option to pay online.

odoo invoicing

If the customer did not opt for online payment and did the cash payment you can register that payment from the database by triggering REGISTER PAYMENT method.

odoo invoicing

odoo invoicing

Once the payment is validated your invoice will be set to Paid stage.

odoo invoicing

Post payment you can view the info icon updated in the form view below Total amount, triggering that will provide you the details of the payment done by the customer.

odoo invoicing

Now once the payment is validated and there is some issue with the product or transaction and you want to refund the amount to the customer, you can do that with a credit note. Just trigger ADD CREDIT NOTE button.

odoo invoicing

It will open a wizard where you can enable the Credit Method as per your preference, add the refund Reason and click ADD CREDIT NOTE.

odoo invoicing

After adding Credit Note, you can validate and once the amount is refunded to the customer you can register the payment.

odoo invoicing

odoo invoicing

In Odoo ERP Invoicing  your transactions are synchronized every hour followed by accelerating reconciliation with Odoo’s smart reconciliation tool saving your productive time.

You can instantly generate Odoo invoices and send them via email in just a few clicks. When the payment is done it will reflect instantly on your screen and you will receive it right away.

Invoicing module is fully integrated with all the other Odoo Apps such as Sales, Purchase, Inventory and much more.

You can print checks to pay the vendors in batches or can use payment integration protocol. With interactive dynamic reporting feature, from legal statements to execution summaries everything is efficient and well synchronized.

You can navigate all your company’s data with Odoo’s Business Intelligence feature, thus making Odoo Invoice easily manageable to all the custom setup.

Odoo ERP is one of the best open source erp solutions, it has grown tremendously from few several years and its is easy to manage with such a broad level customization available within it. Odoo ERP is best suited to build Scalable and Robust enterprise applications. You can customize every module/app of it as per your requirement and define the criteria with very less efforts. The idea of Odoo ERP is to automate the workflow of very business by giving them the platform with 1000+ apps with each app scalable and robust. Odoo ERP is 100% open source, Flexible and fully integrated, Cost effective powerful yet simple and much better faster.

In Bista Solutions our Job is to understand your business and consult you in every part of your workflow process by documenting that in such away so that we can help you by automating your workflow as much as possible via Bista Odoo ERP Solution.

A simple step by step guide to Odoo Subscription App

With Odoo Subscription managing subscriptions based services or products is much easier and you can also analyze the future demand for your product, making it a huge source of revenue for your business. You can create your own subscription plan and propose it to your customer. It is the best module if your target is “happy customers”.

 Odoo Subscription

Subscription Template

When you dive into the Subscription module, you will see the pipeline of all your subscription there.

On the top menu trigger Configuration > Subscription Template

In Subscription Template, you are going to define on which basis you are going to charge your customer. You can create a new Subscription Template by triggering the Create button on the top.

Odoo Subscription

When you create a new subscription template a new form view is opened and you have to just fill in the basic details.

Odoo Subscription

In the screenshot above, you have many fields which can be filled according to your organization’s requirements.

Invoice period: You can specify the duration for which your invoice should  be generated 

Duration: It is categorized into two options i.e Forever and Fixed

In Forever option , there won’t be any end date for your subscription, It would be like a lifetime subscription where the invoice will be generated on the set duration but it won’t close the subscription.

In Fixed option, there is an end date for your subscription. Once that date is passed, your subscription will be automatically closed.

Payment Mode: Here you can define how you want your invoice to be issued. There are many options provided such as Manual, Draft Invoice, Invoice, Invoice & Try to charge, Invoice only on successful payment.

Customer Portal: Under this you have the following options

Closable by customer give rights to your customer to  close their subscription whenever they want.

Group of subscription allows you  tag the specific group (which you can create) pertaining to this template.

Journal can help you setup the journal entries for accounting purposes where all the entries of the template will be invoiced in the specified journal.

Deferred Revenue Type  allows you to set the asset category for your subscription.

Once all the field is set,  you can save it by triggering the Save button on the top.

Now on the top menu trigger Subscription > Subscription Products 

In Subscription product, you will see all the product which you will be selling to your customer. You can create your own Subscription Product by triggering the Create button.

Odoo Subscription

You can fill in the basic details and under Sales tab there is a Subscription section. Under that you have Subscription Product which has to be  enabled so that when you confirm the sales order with the pertaining product,  it will create a subscription.

Subscription Template is where you can select the template according to your organization’s preference. In this case we have selected the template which we created in above example.

Once you fill in all the details,  you can save it by triggering the Save button on the top.

Odoo Subscription

On the top menu trigger Configuration > Subscription Stages where you can configure the stages for your subscription so it becomes easy for you to determine the state of your subscription.

Odoo Subscription

In Configuration > Alerts, you can create alerts for your subscription like in case of churning of accounts or modification in billing.

odoo subscription alerts

In  Configuration > Close Reasons, you can keep a track of the reason behind your subscription getting closed and why you are losing your customers.

Odoo Subscription

In Configuration > Revenue Types, you can configure your deferred revenue types. It is required if you are selling your subscription for an annual services or membership and especially, if you want to follow gap compliance. 

Deferred Revenue refers to the revenue that has not yet been earned for example: let’s take an example of a One year Netflix Subscription plan, When you buy a Netflix subscription for a year, the amount you pay will be considered as deferred revenue by Netflix, since they haven’t earned it yet. So over the next 12 months after you complete your yearly service then your subscription fee will be recognized as revenue by Netflix.

Odoo Subscription

In  Configuration > Activity Types,   you can setup the activities which you would require for further communication with your customer.

Odoo Subscription

Subscription through Sales Order

To create a subscription through Sales order you have to go to Sales Management app and create a new quotation by triggering the CREATE button. For more detailed information about Odoo Sales Management, refer our step by step guide on Odoo Sales Management App

In the orderline, you can add your subscription products and save your Quotation.

Odoo Subscription

By triggering SEND BY EMAIL,  you can send that quotation to your customer via email.

Odoo Subscription

Once the customer has accepted the quotation, you can go ahead and trigger the CONFIRM button and covert the RFQ into the Sales Order.

Odoo Subscription

Once you Confirm the sales order, you can see the smart tab where Subscriptions has been updated in the form view because the Sale Order contains Subscription products and it links the sales order with the subscription.

Odoo Subscription

When you trigger that subscription smart tab, you will be redirected to the details of your subscription. Since it is a yearly subscription you can see the Start Date and the Date of Next Invoice that has a duration of a year. Then you have UPSELL and CLOSE option on the top.

Odoo Subscription

Upselling your subscription

If your customer demands an additional feature or product with the subscription, you can upsell your Subscription by triggering the UPSELL button which will open a wizard.

Odoo Subscription

In the wizard you can add the upselling products and trigger CREATE & VIEW QUOTATION which will create another sales order for the upselling product and you can send it to the client for approval.

If you select ADD IN SUBSCRIPTION,  it will add the upselling product in your current subscription and directly generate an invoice for the customer.

Closing your subscription

Again going back to the subscription, you have CLOSE option on the top.

Odoo Subscription

Due to any reason, if you want to close the subscription you can trigger the CLOSE button which will open a wizard. Here you can view all the closing reason which you have configured. Also you can configure a new reason on the fly by triggering the Create and Edit… option. After that you can submit the reason by triggering the SUBMIT button.

Renew

In your subscription, there is a To Renew field. Enabling this field will present you with an option to CREATE A RENEWAL QUOTATION. So when the subscription period is over, by triggering that you can create a renewal quotation for your customer.

Odoo Subcription

Now you can generate an invoice for your subscription by triggering the CREATE INVOICE button.

Odoo Subscription

Odoo Subscription

For more detailed information of Invoice flow in the sales order, refer our guide on the Sales Management App

Contacts

When you open your customer’s contact in the Contact module, you will see that your customer’s contact is linked with your subscription.

Odoo Subscription

Reporting

You can analyse the subscription or business process efficiency with reporting.

Salesperson Dashboard

On the top menu trigger Reporting > Salesperson Dashboard where you can view all the sales you have done at different times.

Odoo Subscription

Revenue KPI

Reporting > Revenue KPI has the revenue KPI dashboard where you can access all the revenue related to your Subscription.

Odoo Subscription

Subscription Reporting

With Reporting > Subscription you can view the ongoings of your subscription. You can  also group and filter by different parameters, use different Measures and views.

Odoo Subscription

Retention Analysis

Reporting > Retention gives you access to all the subscription that was open in that specified time period.

Odoo Subscription

There are several instances when the default Odoo Subscription App or module does not fulfill the requirements of a company. In such situations, an experienced Odoo implementation partner like Bista Solutions can customize the modules as per your business requirement.

If you need any assistance or customization for your Odoo Apps you can schedule a demo with us using this Contact Form or emailing us at sales@bistasolutions.com

Bista Solutions has certified 15+ consultants worldwide on Odoo v12 and QA in less than a week!

Bista Solutions, an Odoo Gold Partner is proud to announce that it has certified 15+ Odoo consultants on Odoo Enterprise version 12 across their global offices. These certifications reinforce Bista’s leadership position and will be of great help in successfully implementing Odoo for their clients across the globe.

The Odoo certification is a hour long exam with 80 questions that tests the knowledge of Odoo consultants. The certification program helps the Odoo community and partners prove their skills. Odoo released version 12 in October 2018 at the Odoo Experience held in Belgium.

Odoo 12 Certification

Bista Solutions is one of the most reputed and successful Odoo Gold Partner globally. They have implemented the software successfully for 250+ companies in the last decade. Bista Solutions is specialized in designing and implementing Odoo Solutions across Wholesale and Distribution, E-commerce, Healthcare, Manufacturing, Retail, Services, Schools, Ministries, Courts, Restaurants, Telecom and many more. Bista has 200+ professionals across the globe with 5 own offices in USA, Canada, UAE and India. They also have a presence through their representative offices in Singapore, KSA and Kenya.

Bista Solutions has been awarded Odoo Best Partner in 2015, 2016 & 2018; and were also
nominated in 2017. Bista has been recognized as one of the fastest-growing companies in the USA by the Inc 5000 and is also an ISO 9001: 2008 certified, HIPAA/PCI compliant company.

A simple step by step guide to Odoo Point of Sale App

Odoo Point Of Sale(POS ) is an all in one perfect solution when it comes to handling your Shops, Restaurant, Accounting and Sales. It has a comprehensible, user-friendly interface which can be used on iPads, tablets or laptops. Let’s find out how to use Odoo Point of Sale (POS) system.

Odoo Point of Sale

Overview of Inventory for POS

To commence with Odoo Point of Sale (POS) let’s first set up our Inventory. Make sure you have installed the Odoo Inventory module

Odoo Point of Sale

Once you click on inventory you will be redirected to the Inventory dashboard where you have Receipts (When you purchase, the incoming orders coming to your warehouse will be reflected),Internal Transfers (If you have multi warehouse at multiple locations), Delivery Order (You will see all the orders which have to be delivered.  POS delivery is fully automated) and we have PoS Orders (where all the Point of Sale order will be tracked) .

Odoo Point of SaleProduct Configuration for POS:

To Configure a product drill up to the top menu items in Inventory, go to Master Data > Products which will redirect you to the products page where you can create your own product by triggering the Create button on the top.

Odoo Point Of Sale

Now you can fill in the details of the product as per your preferences and under the General Information tab you can fill in the basic details such as the sales price of the product, it’s making cost and much more.

Odoo Point of Sale

Then if you switch to the Sales tab you have various options under Point Of Sale section which is explained below.

Available in POS: You have to enable it for your product to appear in Point Of Sale.

Category: It is used in Point Of Sale to categorize your product.

To Weigh With Scale: Here you can integrate your POS with the scale it comes in handy if you are pricing your product with a unit of measures such as gram, kilogram etc.

Odoo Point of Sale

When you trigger the POS module you will be redirected to the POS Dashboard where you can view all the POS session going on in your Odoo system.

Odoo Point of Sale

You have the Orders menu under that you have Orders, Sessions and Customers. Under Orders, you can access all the POS orders which were placed.

Odoo Point of Sale

Under Sessions, you can track the active duration of your shop or restaurant.

Odoo Point of Sale

Under Customers, you have all your customers with their information.

Odoo Point of Sale

You have the Product menu under that you have Products, Product Variants and Loyalty Programs.

Under Products, you can access all the products which you have configured.

Odoo Point Of Sale

In Product Variants, you can access or add different variants of your products.

Odoo Point of Sale

In Loyalty programs, you can set different loyalty rules and rewards for your loyal customers.

Odoo Point of Sale

You can create your own loyalty program by triggering the  CREATE button as you can have multiple loyalty programs running at a time. You can grant points to the customer based on Points per currency, Points per order, Points per product, and Points Rounding (here you can round up the points to the nearest range)

Odoo Point of Sale

You can set rules for specific product or categories.The loyalty for that specific product or categories will differ and the rules you defined will be reflected.

Odoo Point of Sale

Odoo Point of Sale

The loyalty points can be redeemed through the Rewards section. Here you can grant your customer discounts or gifts for loyalty points.

Odoo Point of Sale

Odoo Point of Sale

There is also an option of Pricelist which needs to be enabled from Settings. Pricelist is something which you can attach to every single contact and can define your own pricing scheme. For more detailed information on pricelist click here.

Odoo Point of Sale

Each POS session in the dashboard has its own configured settings. Just click on the icon in the corner and trigger Settings option which will redirect you to the settings page.

Odoo Point of Sale

In the IoT Box section, you can enable IoT box if you have hardware devices to connect such as Printer, Scanner and much more. By enabling Barcode Scanner you can set barcodes to scan products.

Odoo Point of Sale

In the Pricing section, you can enable Pricelist and set a shop or product specific Pricelist. By enabling the Loyalty Program, you can set the loyalty program which you have configured for your shop.

Odoo Point of Sale

In the Payments section, you can configure your payment method.

Odoo Point of Sale

In Bills & Receipts section, you enable Header & Footer and customize your bill by adding custom messages. With Invoicing you can print an invoice for your customer.

Odoo Point of Sale

In the Inventory section, you have Stock Location where you can specify the location of stock used for the inventory.

Odoo Point of Sale

If your store has a franchise, it will have its own inventory. In such cases, multi-warehouse comes into the picture. You can duplicate your enabled options and just update the new inventory for your franchise. The stocks of your franchise shop will be deducted from your updated Stock Location.

Odoo Point of Sale

Odoo Point of Sale

You can see the session for your 2nd shop also in the POS dashboard.

Odoo Point of Sale

We are all set to start our POS session, you can do that by triggering New Session in POS. This will open your POS interface, where you will have different categories which you have specified for your products. You also have the Wifi button on the top. Even if you are offline your POS system won’t stop and when you are back online you will be able to sync all the information. Your internet connection won’t interrupt the POS session and also there won’t be any data loss.

Odoo Point of Sale

By triggering the Customer button, you can set your Customer. Let’s take an example of tAzure Interior who wants to purchase Acoustic Bloc Screens.

Odoo Point of Sale

Odoo Point of Sale

In the above image, you can see that  20 points have been granted to him on the basis of the rule you defined in your loyalty program. If he wants to redeem the points, you can click on Rewards below to see if he is eligible for the rewards which you have defined earlier in your loyalty program.

Odoo Point of Sale

In the above image  80 points have been deducted which you redeemed and got the Whiteboard Pen which was defined as the gifted reward.

Once all the above steps are completed, you can go for Payment by triggering the Payment button. You have to add the Tendered amount the customer paid and validate the payment by triggering the Validate button.

Odoo Point of Sale

Once you Validate the payment,  it will generate a receipt and you can see your customized header and footer. You can even print the receipt if you have a printer configuration. Lastly, you can trigger the  Next Order option and continue with your POS processing.

Odoo Point of Sale

In the orders section, you can view the order we just processed.

Odoo Point of Sale

The above information is applicable if you want to use the Odoo Point of Sale system for a shop. If you own a restaurant and want a POS configuration for your restaurant, you can do that by configuring a new session by triggering the settings option which will redirect you to the setting page.  Here you have to enable Is a Bar/Restaurant option. You can enable many different features such as Table Management, Orderline Notes, Bill Printing, Bill Splitting, Tips and much more.

Odoo Point of Sale

When you trigger a New Session button, it will open the restaurant interface. You can see the small edit icon on the top right corner by triggering that you can customize the interface i.e. colours, text and much more as per your preference.

Odoo Point of Sale

Odoo Point of Sale

You have to just select the table and place your order. You can see smart buttons such as Notes, Transfer, Guests, Bill, Split and Order.

With Notes, you can add a note such as instructions for kitchen staff.

Odoo Point of Sale

You have the Transfer option if you want to transfer your order to some other table. In the below image your order has been transferred from table T3 to T4.

Odoo Point of Sale

Guests option allows you to specify the number of people accompanying the guest.

Odoo Point of Sale

You can process the bill by triggering the Bill option

Odoo Point of Sale

By using the  Split option you can split your bill and select the item for which specific individual  has to pay.

Odoo Point of Sale

If your system is integrated with the printer then by triggering the Order button you can directly send your order to the kitchen printer.

Lastly, you can process the payment and the customer can even give a tip by triggering the Tip button. Once all the steps are completed, you can validate the payment by clicking the Validate button.

Odoo Point of Sale

This guide helps you to understand the default POS software offered by Odoo. The default Odoo POS module can be customized to suit the requirements of different industries and there can be a customised module for each specific industry like Odoo POS for Pharmacy, Odoo POS for Gym, Odoo POS for Spa. If you want to know how to customize Odoo Point of Sale (POS).

for your business, you can contact an experienced Odoo implementation partner like Bista Solutions who can customize the modules as per your business requirement. If you need any assistance or customization for your Odoo Apps you can schedule a demo with us  using this Contact Form or email us at sales@bistasolutions.com

New features expected in Odoo 13

Odoo 13 is one of the most anticipated version of Odoo which is expected to be officially unveiled at the Odoo Experience 2019 scheduled in October later this year. The upcoming version is under development and is expected to introduce several new features that will enhance the functionality of the application.

Last year, Odoo released version 12, Odoo v12 which had a slew of new features Some of the biggest changes in Version 12 came to the Accounting module. Other large changes came with a newly introduced Document Management module, an IoT (internet of things) module and multi-website management.

What are the major changes expected in Odoo 13? What modules are added and what modules are moved from enterprise to community and vice versa? Let’s find out from the expected features of Odoo 13 that are made public and some speculation from the Odoo Community.

Prima facie, few modules from the Odoo 12 Enterprise edition will now be available in the Odoo 13 Community version. These include modules such as Sale Coupon and Promotion Program, Website Form Builder. However, HR payroll is moved from Community edition to Enterprise.

Let’s look at the new features expected in Odoo 13 below:

Odoo 13 new Features:

New Apps

Odoo 13

Odoo 13

MRP

Odoo 13

Work Orders

Odoo 13

POS

Odoo 13

eCommerce

Odoo 13

Odoo 13

HR, Payroll & Employee

Odoo 13

Odoo 13

Invoicing

Odoo 13

Product

Odoo 13

Delivery & Shipping

Odoo 13

Signature

Odoo 13

Online Survey

Odoo 13

Odoo 13

After sales services

View Improvements

Odoo 13

Renames

Odoo 13

Odoo 13

Features moved from Odoo Enterprise → Community

Website form builder

Odoo 13

Sales Coupon and Promotion module

Odoo 13

Feature moved from Community →Enterprise

HR Payroll

Odoo 13

HTML & Javascript:

These are just the initial list of new features expected in Odoo 13. We will come up with a detailed guide on the list of new features in Odoo 13 as soon as it is officially unveiled.

 

A simple step by step guide to Odoo CRM App

Customer Relationship Management(CRM) is all about gathering leads. And it goes without saying that CRM is a significant process for any custom setups. Odoo CRM provides the most efficient and reliable CRM services that will assist you in organizing activities, help track your leads, and get all the information you need for smart decision making.

In Odoo CRM you can prioritize your activities with a fully automated task. Just focus on your leads, and drag and drop the opportunities at every stage of the pipeline. You can edit your leads at any stage using the small settings icon on your opportunities.  You can also schedule a meeting and create a custom alert for that meeting. Odoo CRM allows you to evaluate your current meeting and organize your next activity correspondingly.

 

Odoo CRM

When you select the editing stage,  It will open the wizard where you can perform the required modification. In the wizard, you will see the requirement area where you can add a small description of the stage. This will later appear as a tooltip whenever you hover over that stage. This feature works as a guide for the new salesperson or employee on your team.

Odoo CRM

Odoo CRM

You can differentiate the past, present and future activities with Odoo CRM. There is a bar at the top of every stage of your pipeline which allows you to filter opportunities based on your scheduled activities. Now, if that bar is red, then there was an activity scheduled in the past which you missed out on. If that bar is yellow, it indicates that you have an activity scheduled for the current date. If the bar is green, then you have an activity scheduled for the future. If that bar is blank, then there are no activities scheduled for that stage.

Odoo CRM

With the Create button on the top left corner of your screen, you can create opportunities manually. Like other Odoo Apps, CRM provides various Interface for you, such as Kanban view, List view, Calendar view, Pivot tables, Graphs, Cohort and Dashboard view

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM

With the Sales menu, you can view all your pipelines by selecting the My pipeline option. You can also view all your quotes with the My Quotations option. And if you have multiple sales channels, you can access it in your Team Pipelines, as well as keep track of your customers with the Customers menu. In the Configuration tab, you will come across Sales Team options where you can set up your sales team.

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM

Since Odoo CRM is fully integrated with the Odoo Website and Contact Form, you can gather all your leads from the contact form section. Once a lead completes the contact form, the salesperson can access the submission from the Lead section in CRM. Now the salesperson can evaluate the submission to determine if the lead is qualified to be an opportunity. All that the salesperson needs to do is select the Convert To Opportunity button. Once it is selected, Odoo CRM will open another wizard, where you can assign an opportunity to a specific salesperson or a sales team. You can apply a conversion action such as creating a new opportunity by selecting convert to opportunity, or you can merge the opportunity with the existing opportunity by selecting Merge with existing opportunities. This feature comes in handy when avoiding duplicate opportunities. In the instance where another salesperson from the team has already reached out to the opportunity. You can make the lead as your new customer by selecting Create a new customer. If you have already worked with that lead in past you can select Link to an existing customer, and if you don’t want that lead to become a customer then simply select Do not link to a customer.

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM

Don’t worry. if you don’t have your website hosted by Odoo website builder, you can you still get this smart feature. All you have to do is embed your website with Odoo CRM via iframe.

Once you convert your lead into an opportunity, your form view gets updated. Now you have options like New Quotation, Mark Won, Mark Lost. You can even see all the stages and smart tabs of Meetings and Quotations. Here you can update the revenue and prioritize the opportunity as per your convenience. You cannot access the converted opportunity in the lead section since it is an opportunity, so it will be transferred to the My Pipeline section.

Odoo CRM

Odoo CRM

You can also gather leads through the live chat. If a user wants to be a lead they can share their info in the live chat by using a shortcut command /lead “your message”.  A lead will be created from the conversation for the sales team. The salesperson can have access to the conversation in the internal notes and can convert the lead into an opportunity as discussed above.  After getting converted to an opportunity the lead will get transferred from the lead section to the My Pipeline section.

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM

When it comes to leads it won’t be limited to one or two, especially if you are running Mail or Marketing campaigns. Instead of manually creating the leads you can import them together in the lead section by simply select Load File button on the top. This will give you an option to load a spreadsheet or CSV file. Once the file is loaded, you will be able to see your leads. With the test import button, Odoo will evaluate all the leads to determine which are valid. By clicking on the import button, all the leads will be imported automatically. Now you can assess the leads and convert them into opportunities

Odoo CRM

Odoo CRM

Odoo CRM

Odoo CRM is integrated with a Lead Scoring module, where you can rank the lead based on the protocols that are qualified to be an opportunity. Under the Lead menu, you will have scoring rules where you can modify and add protocol as per your requirement to rank your lead. After that, all your leads will be automatically scanned every hour and will be assigned a score according to the ranking in your scoring rules.

Odoo CRM

Odoo CRM

Just a single click on an opportunity, and you can access all the particulars of that opportunity. Within your opportunities, you can send an email to the clients and all the actions performed on the opportunities can be tracked in the chatterbox.

If an opportunity is lost, Odoo CRM can help by analyzing the reason behind lost opportunities. You can amplify your sales efficiency while keeping track of your monthly targets. This will help you analyze individual and team performance so that you can appropriately schedule your next activity.

With Odoo CRM you can take a break from the hectic process of recording data manually on the system when communicating with the client. Odoo CRM emails are automatically integrated with VOIP integration, so you can make calls directly from the opportunity tracker and can synchronize your agenda with Odoo Calendar. Odoo CRM also supports Google integration which enables you to sync all your contacts and keeps it secure, saving a large amount of your time.

Odoo CRM

With Odoo Reporting function you can easily create your own real-time report while scrolling down to any data points that you’d like to compare. For better analyzing your pipeline, you can even create a pivot table. Odoo CRM also permits you to create your custom dashboard according to your business and organizational requirements. With Odoo’s email marketing feature you can send emails to multiple leads.

Odoo CRM allows you to create your own campaign targeting your leads, so you can keep track of the leads, as well as anyone who may have seen the campaign and might be interested in it.

Odoo CRM is fully integrated with other Oddo Apps like Sales, Mass Mailing and much more.

There are several instances when the default Odoo CRM app or module does not fulfill the requirements of a company. In such situations, an experienced Odoo implementation partner like Bista Solutions  can customize the modules as per your business requirement.

If you need any assistance or customization for your Odoo Apps you can schedule a demo with us using this Contact Form or emailing us at sales@bistasolutions.com

The Power of Big Data – Here’s How It’s Crucial for Your Business

Guest post by Ashley Lipman

Big data brings big benefits. In fact, it’s one of the biggest assets any company could have today. It’s not just about collecting customer info or knowing how to use numbers to your advantage. It’s about anticipating trends, customer needs, and changes before they occur. Essentially, it puts you on the forefront of the latest and greatest things.

However, despite just how influential big data can be, many businesses are failing to use it at all. Or, if they are using it, they’re not using it to its full advantage. There’s a misperception that big data is only for big businesses. This is far from the truth. Big data is just a term that describes any large volume of data that’s used in a business every day. The important part here is that this data can be analyzed to make smarter decisions.

All businesses both big and small can benefit from big data. This data isn’t limited to any industry either, though we commonly hear how it’s used in tech. Frankly, if you’re trying to make your business work in this competitive age, you need big data.

pexels-photo-1516704

Image via Pexels

 

A Brief History of Big Data

First, let’s take a closer look at how big data got started. The term itself is new, but big data has been around for a long while. In fact, big data has been used in the United States for over a century. It all started during the U.S. Census of 1880 which required so much time to process that it would supposedly take over 10 years to wade through all the data.

Luckily, they didn’t have to spend another decade figuring out the census data thanks to a young inventor named Herman Hollerith. He created a machine based on punch cards which makes it easier to record information. From here, big data only continued to grow. With the introduction of computers and modern technology, we find ourselves facing larger volumes of data than ever before.

pexels-photo-1179800

Image via Pexels

 

How Businesses Use Data

Now that you understand where big data comes from, let’s talk about how companies actually use this information. When there’s so much data to sift through, it’s hard to know what data is the most valuable. It all comes down to your audience.

You want data that helps you meet your customers’ needs. This data needs to be accurate, relevant, and consensual. Some you will collect yourself, and others will come from your software and industry sources.

While big data is by no means a new concept, effectively using this data is something we’ve seen only in the past decades. As competition increases, businesses are using this data in new ways like these below:

 

Final Thoughts

Big data drives change. It’s how businesses continue to innovate and push forward. Without the right numbers and analytics, we’d all just be taking shots in the dark. If you want your business to be the next big thing, you need to have an idea of what that thing will be.

Knowing your audience has never been more valuable or easier thanks to big data. Are you ready to embrace this power for your own business? There’s no time to waste.

 

Want to learn more about big data solutions that can help your business? Click here.

Odoo Accounting: Benefits, Features, & Customizations

Odoo Accounting is a state-of-the-art accounting software that helps you accurately track your finances. It contains all the features you need for accounting, such as invoices & payments, bank reconciliation, reports, and more, but it also integrates with the rest of Odoo’s modular enterprise software to provide accuracy and ease.

Over our last decade implementing business software solutions, we heard the same story from our customers again and again. They were using accounting software such as QuickBooks or even paper-and-pencil. It had been working well for them for years, but after hitting a growth spurt, they found that these methods just didn’t scale properly and led to accuracy issues.

This occurred because accounting was siloed off from the rest of the company’s business processes. In this scenario, the more the company grew and the more sales orders came in, the more manual work was needed. For manufacturers, the more work orders they had, the more difficult production costing became.

Enter Odoo ERP. Because Odoo is a suite of interconnected applications, it solves the silo problem. Odoo Accounting is automatically connected to Odoo Invoicing, Expenses, Sales, POS, eCommerce, Subscriptions, Inventory, Manufacturing, and more, saving you labor and providing complete accuracy.

In this post, we’ll talk about:

 

Basic Features in Odoo Accounting

  1. Invoices and Payments

With Odoo, you can can create & send invoices manually from the Invoicing app or directly from the Sales app. You can split an invoice into multiple payments, or split a payment into its multiple invoices.

From the payments side, you can track and pay for supplier invoices, as well as employee expenses.

These different transactions can be made through credit card, payment gateway connectors (PayPal, Authorize.net, etc.), wire transfers, or by printing and mailing checks.

All this data directly integrates with the Odoo Accounting module.

  1. Reconciliation

Odoo Accounting also makes it easy for you to reconcile your invoices with your banks and other systems. You can integrate your banks (more on that further below for Odoo 12) and the system will automate reconciliation for you. When it’s not sure, it will make suggestions, speeding up your reconciliation process.

  1. Reports

Important to any business are accounting reports such as profit and loss, cash flow, tax audit statements, and more. Odoo allows you to easily create such reports from your internal data. You can also customize your dashboard so it shows charts and KPIs important to you.

Accounting Upgrades in Odoo 12

Out of all the changes that came with the release of Odoo 12 last October, perhaps the biggest upgrade was to the Odoo Accounting module. Here are just a few of the latest accounting features:

  1. Bank Synchronization

Odoo 12 upped the number of banks the software automatically integrates with significantly, now standing at above 15,000 banks. This is especially deep in the US, Canada, & New Zealand. You can check to see if your bank is already integrated with Odoo 12 here.

Odoo 12 benefits 003 - banking integration

  1. Tax localization

Odoo 12 also comes with automatic tax localization in more than 14 countries, including the United States, Canada, Mexico, Colombia, India, China, Singapore, France, Germany, Spain, Belgium, the Netherlands, and Switzerland.

  1. OCR

Finally, Odoo 12 allows you to use OCR (optical character recognition) to scan bills and receipts, making life easier for your accountants. Instead of manually copying all the information from a bill, they can instead scan it and then review the document to ensure it is accurate.

 

Beyond the Standard Odoo Accounting Features

Occasionally, your business will have specific requirements that the standard Odoo Accounting does not cover. Because Odoo is easily customizable, Bista Solutions can tailor the software for your particular needs.

Here are just a few of the accounting customizations we’ve helped our customers with:

  1. Real-time WIP Journal Entries

Accountants would like to have an accurate count of where the value is in their business at any time. For manufacturing companies, it’s useful to know how much is in inventory, work-in-progress (WIP), finished goods, etc.

Odoo Accounting does offer WIP journal entries for manufacturing orders, but it processes these after production is over. As such, accountants only have accuracy based on the length of the manufacturing cycle.

Bista customized this to make it real-time, so that as soon as the manufacturing order goes into progress, the journal entry changes from raw materials to WIP. This helped increase accounting accuracy and visibility.

  1. Automatic batch scheduler

When you’re batch processing checks, you eventually need to reconcile the multiple invoices on your system with your bank records. Though Odoo does batch deposits, we automated it so that the system would automatically reconcile those payments based on user-defined rules to create automatic batches. The system would run every 24 hours.

  1. Gift card accounting

Gift cards present some unique challenges from an accounting perspective. When you sell a gift card, because the end consumer hasn’t actually spent the payment on a product, that creates a liability. When the consumer redeems the gift card, only then does it turn into revenue. At Bista, we customized Odoo Accounting for a client so that their gift card processes would work properly within their accounting system.

If you want to read some of our other customizations/integrations, continue reading:

 

Conclusion

At the end of the day, it’s important that your business has accurate accounting, but it’s also important that this comes with ease. Your accountants shouldn’t have to rummage through multiple software to try to tie things together.

Instead, with Odoo Accounting, your accounting processes are integrated with the rest of your business processes in Odoo’s application suite. Data flows from one module to another, and your workload is decreased.

If you’d like to improve your accounting systems, give us a call. We have years of experience implementing accounting and ERP solutions. Our accounting subject-matter-experts can consult with you and design a solution for your individual needs.

You can reach us at 404-631-6219 or by using our contact form.