Evitalin Case Study: AI-Driven Automation for Handwritten Prescription Capture in Odoo ERP

Client Overview

Evitalin is a healthcare organization specializing in personalized men’s health treatment. As part of a broader digital modernization effort, the company set out to improve the way faxed prescriptions were processed and transferred into their Odoo ERP platform.

Evitalin Case Study: AI-Driven Automation for Handwritten Prescription Capture in Odoo ERP

Business Challenge

Evitalin received a high volume of prescriptions each day in the form of faxed PDF files. The information from these files was entered manually into Odoo, which created delays, increased the risk of human error, and placed a heavy operational burden on staff.

The organization needed a secure workflow that could:

  • Extract key medical data from incoming faxed PDFs
  • Automatically create digital prescription records within Odoo 17 Enterprise
  • Meet all HIPAA security and privacy requirements
Evitalin Case Study: AI-Driven Automation for Handwritten Prescription Capture in Odoo ERP

Our Solution

Bista Solutions developed a fully automated workflow powered by a Large Language Model and integrated it directly with Odoo 17 Enterprise. The goal was to replace manual transcription with a secure AI-assisted process.

Key Solution Components

HIPAA Compliance and Security:

  • All processing occurs within HIPAA-compliant environments with proper encryption and monitoring.
  • Granular access controls and audit history ensure full traceability.
  • All technical contributors assigned to the project maintain active HIPAA certification.

Incoming Fax Capture:

Faxed prescriptions received as PDF files are automatically collected from the client’s fax intake system.

LLM Processing:

  • Each file is securely transmitted to a HIPAA compliant LLM environment.
  • The model identifies and interprets relevant medical information including patient demographics, medication names, dosages, and treatment instructions.

Odoo System Integration:

  • Parsed results are pushed into Odoo to automatically generate prescription records.
  • Each record is associated with the correct patient, prescribing doctor, and pharmacy within the system.

Technologies Implemented

  • Odoo 17 Enterprise for healthcare and prescription management
  • LLM based medical data extraction engine
  • Encrypted APIs for communication between fax intake and Odoo
  • HIPAA-compliant hosting and data security framework

Business Impact

  • A 90% reduction in manual data entry requirements
  • Faster turnaround time for processing and approving prescriptions
  • Improved accuracy and reduced risk of transcription errors
  • Full compliance was maintained without disruption to daily operations

Transforming Operations Through Intelligent Automation

This project created a seamless bridge between fax-based documentation and structured digital prescription management. With AI-powered interpretation feeding directly into Odoo, Evitalin now operates with improved accuracy, faster workflows, and consistent compliance across every stage of the prescription cycle.

Curious to see how MenMD (a brand operated by Evitalin) transitioned from Salesforce to Odoo ERP? Check out the case study here, or watch the video testimonial here.

Bista Solutions is a global digital transformation and ERP consulting firm specializing in business process automation, AI system integration, and enterprise implementation services. With deep industry experience and recognition as an Odoo Gold Partner and an 8-time Odoo Best Partner across North America award recipient, we help organizations modernize operations and scale efficiently. To discuss a similar initiative or explore how automation can support your business, contact us.