ERP System for the arms and defense industry.

As defense manufacturers or suppliers, it is critical to manage products, customers, and compliance safely and efficiently. Companies across the arms and defense industry require automation software that can keep their data safe and ease compliance processes to fulfill this need. Odoo is one such arms and defense ERP system that can help you safeguard and manage operations efficiently.

Let’s have a look at what Odoo arms & defense ERP can do for you. 

Generate unique serial numbers for parts and products

It is incredibly crucial for defense and arms manufacturers or wholesalers, to record, track and manage assembly parts and products efficiently. With robust arms and defense ERP like Odoo, you can easily record the parts within a particular assembly. Using Bista’s serialization customization, you can give every product part a unique serial number according to its quantity. This unique serialized number can also be further used to identify any problems affecting the final product.

To manage your parts and products strategically, Odoo also allows you to create a robust logbook with the unique serial number, weapon type, model, weapon caliber, and customer delivery address.

arms & defense erp

Serialization Management with Odoo for Armed Industry -

Heavily government regulated (Serial tracking & reporting – what did you produce, who did you sell it to, etc.)

  • Serialization is the process by which each individual round of ammunition is identified and marked with a laser engraved serial number
  • The marking process is unique, so one can easily trace it – that’s why it is important to integrate with the system without loop fault
  • Serial is managed bases on product nature
  • Serial tracking helps in the process of manufacturing, sales, purchase, sub-contract, etc.


Important to serialize each and every item – whether it is placed in the Front Location or Production Location, or whether it is reserved for a customer Pick Up

  • Important to serialize each and every item by location



  • Difficult to manage the serials based on Product and Transaction of Product
  • Difficult to manage the new serial product  variants or changes and integrate the same process with the system
  • Difficult to manage Customer/Vendor/In-house to track with unique serial/lot numbers / non-tracking product
  • Traceability of Serials During:
    • Manufacturing
    • Sales Process
    • Purchase Process
    • Return Process
    • Repair Process
    • Subcontract Process



  • With Odoo, you can easily manage serialized products:
    • Manage serials bottom to the top based on Product Hierarchy
    • Manage serials for Special products where a third party is involved
    • Manage Lot and Non-Tracking Products 
  • Odoo manages Serials in Each Process
    • During Manufacturing, you can easily identify the serials which come IN and go OUT
    • During Sales, you can easily identify the Serials Allocation which gets shipped
    • During Purchase Process, you can easily identify the Serials which get received
    • During Return Process, you can easily identify the serials against the Sales, comes back to Shop
    • During Repair Process, you can easily track serials against the Sales, comes for Repair
    • During Subcontract Process, you can easily identify serial for subcontractor products
  • Odoo manages the new serials for product variants or changes
    • With Odoo, you can manage serial or create new serial based on product requirements
    • Easy to configure/update serials based on requirements
  • Odoo manages Customer/Vendor/In-house Transactions for Unique-Serial/Lot Number/Non-tracking products

Integrate Odoo with NFA Tools –

NFA Tools is a platform that allows you to streamline the process of creating NFA forms with their web-based tools. Using the unique serial numbers created by Odoo, you can easily generate ATF form records with NFA Tools. Be it Form 2 for your products, or form 3, 4, or 5 for shipment based on customer type, NFA Tools and Odoo integrator can help you manage forms efficiently.

Track and fill ATF forms easily -

With this Odoo and NFA Tools integration, you can also track form status as ‘pending’, ‘awaiting approval’, or ‘approved’. Once your forms are approved, you can simply attach form-related documents and they will reflect automatically in Odoo.

arms & defense erp

Automate product returns with Odoo arms & defense ERP –

Strengthen your customer team with return request forms requiring the request type (serialized item or accessories), the dealer information, the serial number and the year or purchase. Odoo arms and defense ERP can help you avoid customer duplicates by identifying customer names and merging them with your current customers.

Validate product return serial numbers –

We can integrate your customer support form from your website directly with Odoo. Our Odoo customization can also help you validate the serial numbers for any products that need to be returned by your customers. If the customer’s return request is rejected, Odoo can send an automated email to them stating why their request has been rejected.

Odoo Firearms Apps –

Compliance (all the validations and approvals from the government end will be managed here)

  • Ready Forms 2 (required for each and every process; when we produce anything from manufacturing this form is required to validate that product. Whatever we send to the customer, and based on the product and customer nature – form 3, 4, and 5 are required and based on customer configurations – It will validate
  • Form 2 (Doesn’t need a customer; as soon as we produce a serial number, it needs to go through the form 2 process to make sure that we have produced the serial number for these weapons, for this product, and it needs to be approved; that’s only when it’ll be used in the shipment reservation process
    • Pre-allocation; step before we do the reservation (form 2 approval required)
    • Shipment reservation 
  • Form 3 (Dealers, dealerships, distributors)
  • Form 4 (Trust, individuals)
  • Form 5 (Strictly government)
  • ATF Forms (part of form 2)
  • NFA Forms


Firearms LogBook (all the transactions are logged in here)

  • Destroy
  • FFL Transfer
  • Receive
  • Serialize
  • Undefined


AWS GovCloud  (Infrastructure)

  • Hosting compliance with ITAR requirement
  • Hosting this solution & design of this solutions must fall within guidelines
  • How do we meet ITAR compliance with hosting

ATF website (manual form) – for Form 2 – NFA tools {need to upload manually from outside the system)


ATF Odoo Firearms ERP

Integrate WooCommerce with Odoo –

Because of Odoo’s open-source nature, it can also easily be integrated with WooCommerce or any other eCommerce platform that you use. With integration, all orders that have been completed in WooCommer can be fetched to Odoo. This way, Odoo will have the sale order, invoice, and shipment details.

Scheduler Runs in Firearms Logbook that automatically updates the E-Bound Book –

  • E-Bound Book (Easy Bound Book) – separate software (passing data from Odoo to E-Bound Book – ATF Compliant Software)
    • A journal that everyone in the firearms industry has to keep track of each and every serial number (inventory movements with specific serial numbers; whether it’s produced or shipped serial numbers)
    • Helps firearms industry clients with their audit and compliance process * 

Validate sale orders –

If any information required for the sales orders have expired, Odoo will not allow you to create the orders. Customers need to have valid information before production or shipment of any product ordered. Odoo can validate customers for you and make sure that shipments and sales orders only go to approved parties after ATF approvals. Odoo creates a database of denied or approved parties and ensures that only ATF approved customers orders are processed.

End to end data encryption –

Arms and defense ERP systems like Odoo can also be encrypted from end to end so that your work process and bill of materials are safely stored. This data encryption also protects your product-related data so that the confidential data about raw materials and works operations cannot be seen by anyone outside the USA.

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    How Bista can help

    We at Bista understand the criticality of operations and regulations in the defense and arms industry. A fully integrated arms and defense ERP like Odoo allows manufacturers and distributors to manage their compliance, ecommerce, and customers, companies. With Odoo’s software strength and Bista’s implementation expertise, you can easily comply with regulations and avoid any uncertainties in your business.

    With a unified ERP system, we can help manufacturers and distributors create a streamlined approach, manage orders, verify customers, transactions and other activities.

    If you would like to work with us to implement arms and defense ERP software for your business, please reach out to us on or at +1 (858) 401-2332. You can also reach us through our contact us form.