Project management is a key component in measuring and monitoring the success of your business projects. NetSuite Project Management can help you organize work and gain visibility into the most complex organizational operations by seamlessly integrating with the NetSuite accounting system. It not only allows you to manage projects, but also compare performance reports to budgets and issue invoices.
Let’s take a deep dive into how NetSuite Project Management can specifically help you and your business:
- Project creation:
Project management records are created and tracked as individual records separate from customer records. However, you can associate projects with customers by selecting the customer on the project record. NetSuite Project management records can be created manually or can be created automatically from service items.
- Project Record as a Workspace:
NetSuite Project management records are intended to function as a workspace and help you with each step of the project management workflow, from the earliest planning stages through the final work on tasks and customer billing. By having all your data and transactions processed in a centralized place, the project information is always accurate and current.
- Setting Project Baseline:
After the details of a project have been finalized, you can set a project baseline. A baseline captures a snapshot of your original estimates for the project plan before any work begins.
- Working with the Project Schedule:
The project schedule shown on the schedule subtab of each project record provides the capacity for scheduling and managing project tasks. It also organizes the tasks as parts of the project as a whole and defines how they should work together.
- Gantt Chart:
A Gantt chart is a bar chart that represents the project schedule and clearly illustrates the start, end, milestones, and progress of individual tasks. Using the Gantt Chart you can view your project’s critical path and if time or costs are running over for the project, you can make adjustments accordingly.
- Project Tasks and Hierarchies:
With NetSuite Project Management you can create a project task record to track each activity that must be completed for each project. Project tasks represent individual actions within a set of actions that must be completed to achieve a goal.
Project milestones are used to mark a point in your project, usually completion of a set of tasks or as a project health check to determine if you’re on schedule. Project milestones cannot have estimated hours, assignees, or a Finish No Later Than (FNLT) constraint.
- Project Templates:
Project templates enable you to create project records in NetSuite for projects your business performs repeatedly. You can include as much or as little detail as you like in your templates. Templates offer your project managers a standardized starting point when planning projects.
- Resource Assignment:
Project templates in NetSuite’s Project management module enable you to create project records in NetSuite for projects your business performs repeatedly. You can include as much or as little detail as you like in your templates. Templates offer your project managers a standardized starting point when planning projects.
- Project Billing:
Project Billing for orders is based on Project Billing Schedule Types. The billing schedule type specified on the project determines the type of project:
- Fixed Bid, interval projects bill customers for a currency amount that is determined and agreed to before the project begins. The amount billed does not change over time as the project progresses. Materials and expenses can be added to invoices for these projects.
- Fixed Bid, milestone projects bill customers for projects in increments based on preset milestone goals. When a milestone is reached, the services associated with the milestone are eligible to be billed to the customer.
- Time and materials projects are billed based on the materials and resources used to complete the project and the amount of time required to complete the project. The final amount billed may change over the course of time and is not determined before project work begins.