Reports – Processmaker

Reports Processmaker
Creating a Simple Report

As it was mentioned before, a Simple Report is created from converting a Report Table into one.

The first step to create a “Simple Report” is to create a normal “Report Table” which can be found in the process MainToolbox then locate the “Reports Tables” option and by hovering the mouse over the plus sign the “Create” option will appear. Click on it and a new window will open to create a Report Table.

Create a new Report Table as seen in the image below and then click on the “Create” button.

reports processmaker
Reports Screen shot – Please click the image for better view

Bista Solutions Inc. – Open Source Applications

Reporting is one of the most important part in any software or in any organisation.

Integrating ProcessMaker with Reports helps to filter requests according to the department, Users, Kind of requests and so on. . .

The above report also facilitate the user to get multiple level of sumary.

Dashboards in Processmaker

Dashboards in Processmaker
Strategic Dashboards is an Enterprise Feature which is included in the ProcessMaker Enterprise Edition. It calculates Key Performance Indicators (KPIs), which provide decision makers who do not have programming skills the ability to see data about the performance of employees and processes. The data managed by the KPIs is shown inside dashboards which display statistical percentages and charts to show the information. The KPIs dashboards manage three different types of indicators which are explained in the next section.

dashboards in Processmaker - Bista solutions
Dashboards in Processmaker

Dashboard in process maker helps Administrator to ensure out who is doing what and what are the request pending in which department. Dashboard gives you an overview on the Most vital jobs to be done on a particular day.
A user or Admin can check out the pending task for the particular day and consequently it can move forward.

It provide you with an overall information that what are the cases pending with respect to a particular request. and what is the slowest time, duration, Average hours on that particular task.

Further there is scope of customisation according to the requirement.

Hence dashboards give you a 360 degree view of your organisation.

Further you can drag and drop according to the importance for eg in the above the four dashboards can be drag and drop to any position you need.

Further i would be covering the most important part on “Reporting”

Processmaker – Predefine Processes

Processmaker – Predefine Processes

This database is designed to allow external applications to access data from ProcessMaker cases. Each Report Table creates a separate table in this database, which external databases can query. If ProcessMaker was installed with the Automatic Windows Installer before version 1.6-4260, then this database is named rp_ (without the underscore in the name).

Processmaker
Bista solutions Inc “Gold Partners” – Processmaker

So less confusion for the employee as with this feature company can provide with pre-define Processes to the employees according to the Designation of the User and the Request he/she is liable to do.

This feature is useful because firstly it reduces the confusion and clutter in the Process flow Masters.
In version 2.8 and later, new installations of ProcessMaker will use only the wf_ database for each workspace, in order to facilitate the use of ProcessMaker in hosted servers which limit the number of databases. If upgrading from a previous version, ProcessMaker 2.8 and later will continue to use 3 databases.

The tables which were previously located in the rb_ database have been moved to the wf_ database and the prefix RBAC_ has been added to their table names:

RBAC_AUTHENTICATION_SOURCE, RBAC_PERMISSIONS, RBAC_ROLES, RBAC_ROLES_PERMISSIONS, RBAC_SYSTEMS, RBAC_USERS, RBAC_USERS_ROLES
Likewise, the Report Tables which were previously located in the rp_ database have been moved to the wf_ database and these tables have the prefix PMT_ in their names.
Seen in many organisation who keep all the masters regardless to the usage of the same to the user which normally create confusion and disinterest in the user to use the software.

My coming post will be covering Dashboard which provides Admin a 360 Degree view onto what is going onto the department

Simple Leave request Process – ProcessMaker

Simple Leave Request Process

Simple Leave request Process

Bista Solutions Inc. – Open Source Software & Applications

Here we start with a simple leave request where 2 departments say for eg Sales & HR (Sales People – you better don’t take leaves)

So in this leave request there are 4 people involved, (no matter if there is 20 people out there)

Each and every step is email and SMS protected so there is no chances of giving reason that i haven’t recieved your request.

Also a person from his mail box can login directly to Processmaker to move the request further.

You might have a question on the capability that “What if HOD of the organization is on leave for 1 week”?

Again in this case we can move the request witin a particular time say within 24 hours of time to the next best person.

I would be covering in dept with output documents, Reporting, Dashboards etc in my comming post.

Open Source Work Flow Management Software

Open Source Work flow management software

For a quick summary check out the video:

ProcessMaker one of the best Open Source Business Process Management (BPM) and Workflow software specifically targeted and designed for Small and Mid-sized Enterprises (SME).

A user-friendly application to manage workflow efficiently and effectively with a great Architecture. A little literacy in Computer and that’s all, which means that with little knowledge a Users can design and run workflows.

The main advantage of ProcessMaker is that it increase trasparency in the organisation and reduce Paper and the same can be applicable to different departments such as Human Resource, Admin, Finance Operations etc.

ProcessMaker workflow management software is easy to use and easy to implement.  The toolbox ProcessMaker allows you to create forms, design documents, manage roles and users, designate routing rules, link to third-party systems, and map fully-functional workflows.
The software is entirely web-based, making it simple to coordinate workflow across offices.  ProcessMaker connects with your existing IT infrastructure, including DMS, ERP, CRM, and BI systems and databases.
ProcessMaker Enterprise clients enjoy a fully supported, top quality BPM suite with the added benefits of Open Source.
ProcessMaker adapts to meet your IT needs and requires minimal implementation resources. It is Flexible and customizable, ProcessMaker has been implemented in a variety of industries including finance, telecommunications, manufacturing, and government.
I would be covering with different Process maps in ProcessMaker for different requests.

Business Process Management

Bista Solutions Inc. – Open Source Applications “Gold Partners” – ProcessMaker

A leading Open source provider of Business Process Management Tool

Introduction: –

As we all know that today doing Business is very much complicated and competitive task. It is not only competitive in terms of selling the products and services, but also in terms of kind of management one organization carry out. Every business in today’s economy wants to increase their Graph points on top.
Hence, it is necessary for every organization to see that what kind of work focus is going on in the internal department of an organization, for the same there is a need of a BPM Tool which provides and solve all the internal departmental problems.

Business Process Management is a management tool which focused on providing all the aspects of an organization with the needs and requirement of clients.BPM provides effectiveness and efficiency in different kind of processes of an organization. BPM is a tool which provides management with improving the processes on a continuous basis.An organization is more efficient, effective, organization capable and work with pace if they are implementing BPM tool because it focuses on different hire organization.

As BPM allows organizations to obtain business process from technology infrastructure, it goes far beyond automating business processes (software) or solving business problems (suite). BPM helps organizations to create competitive advantage.

Technology plays an important role in allowing the user to:-

Improve their process by designing them better through which it would be more suitable for their organization
Also, it Simulate the change to the process, and by then Comparing the various simulations to determine an optimal improvement
Selecting and implementing the improvement
It gives control through the deployment of implementation and defining the user define dashboards which monitor the improvement. in my nest post.

Business Process Management also addresses many of the mission-critical IT issues such as:-

  • It provide to manage end to end, customer facing processes
  • It merges data and increases visibility.
  • It increase the flexibility and functionality of current infrastructure and data
  • It helps because it can be integrated with existing systems.

In my coming posts, I would be starting with the Open source BPM & Workflow management software.

SugarCRM v/s vTiger CRM

  • by bista-admin
  • Mar 22, 2010
  • 0
  • Category:

Bista solutions – Experts in Open source Technology

SugarCRM:

SugarCRM OS is an open source CRM application with a feature-rich set of business processes that enhance marketing effectiveness, drive sales performance, improve customer satisfaction and provide executive insight into business performance.
It is a preferable choice for customers of all sizes across a broad range of industries because of its collaboration and administration capabilities to adapt how their company operates.

Advantages of SugarCRM:

  • SugarCRM is an excellent choice due to its advanced features, and it is applicable from all sizes and industries.
  • The installation of SugarCRM and the installation of additional modules, Language packs is quite easy and trouble-free, and the admin area offers a great variety of options and tools.
  • SugarCRM is built on the pure Open Source LAMPS platform: Linux or Windows, Apache or IIS, MySQL, PHP, and SugarCRM.
  • Its mobile solutions translate to less downtime and greater productivity.
  • Sugar Suite integrates e-mail and calendar information with Microsoft Outlook, ensuring that company communications are centralized and coordinated.
  • Due to the Flexible Delivery Model, there are no constraints around deployment.
  • Moreover, the customizable User Interface and Workflow guarantee adaptation to the user, not the other way around.
  • With Sugar Suite Modular Open Applications you will have what you need to connect across your business.
  • The Open Source Architecture provides 100% visible source code for inexpensive customization and support.
  • The Neutral Operation System avoids “forklift” upgrades and propriety vendor lock-in.

SugarCRM Disadvantages

  • While providing more capabilities and reliability, Sugar Suite loads slower than vTiger CRM and is not so easy to use.
  • Problems may also arise if a user doesn’t lock the Installation after finishing it.
  • Contrary to vTiger CRM, some of its add-ons are not free for installing and should be ordered additionally.
  • Another disadvantage of SugarCRM is the very resource-consuming upgrade process.
  • SugarCRM upgrade can rarely be completed successfully on a shared server because the upgrade times out.

vTiger CRM:

vTiger CRM is an Open Source CRM software appropriate for small and medium organizations. With it you can manage your company wide CRM and Inventory Management activities effectively, including sales force and marketing automation, customer support and service, and procurement. There are many tools and add-ons that will assist you in enhancing your organization’s business productivity. Some of them are MS Outlook, MS Office and Thunderbird integration, Customer Portal, RSS and others.

vTiger CRM Advantages:

  • Being extremely easy to use is perhaps one of the most important advantages of vTiger CRM.
  • Compared to Sugar Suite, vTiger CRM loads faster.
  • vTiger’s user interface is more intuitive and easier to use.
  • The necessary software, such as Apache, MySQL, and PHP are integrated, and executables are made available both for Windows and Linux operating systems.
  • The vTiger CRM software provides Open Source add-ons for Microsoft Outlook, Mozilla/Thunderbird, Microsoft Word, and Customer Portal, which add more value to the end-users by providing many enterprise features.
  • The Software is absolutely FREE and does not require any up-front investment.
  • It allows pre-sales and post-sales activities be integrated in a single application and provides rich user-experience with product customization and excellent customer support.

vTiger CRM Disadvantages

  • vTiger’s installation is somewhat tricky, e.g. because vTiger cannot populate its database during installation, and may require additional file changes in order to be completed successfully.
  • Another disadvantage of vTiger versions 4.x is that, similar to SugarCRM’s upgrade issues, the upgrade process of vTiger also times out causing the upgrade to fail.
  • In the new 5.x releases this above problem has been fixed.

The above are comparission of SugarCRM with vTiger.

In my comming post i will be concentrating on all the disadvantages to provide you with the best confident on vTiger and SugarCRM.

vTiger CRM – Features

Bista solutions – Experts in Open Source Applications

As discussed that in this topic i would be discussing outstanding features of vtiger CRM so here we go below:

i would like to start with the feature on sales as it is the most important part of any organisation and this is the only department where organisation recieve bread and butter for them.

Following are the features in sales which is provided by vtiger CRM:

Sales force Automation

  • Lead Management
  • Account & Contact Management
  • Opportunity Management
  • Sales Quotes

Apart from sales it is said that service play a very important role in today’s market to keep your customers accounts within your organisation. vtiger offers certains modules which is listed below which can be considered to be the strogest part of any organisation.

Customer Support

  • Trouble Tickets
  • Knowledge Base
  • Customer Self Service
  • Online Knowledge Base

Other features which are equally important to run the above features are as follows:-

Inventory Management

  • Products Catalog
  • Price Books
  • Vendor Management
  • Purchase Orders
  • Sales Orders
  • Invoices

Marketing Automation

  • Campaign Management
  • Mass Mailing
  • E-mail Templates
  • Mail Merge Templates

Activity Management

  • To Dos, Meetings & Calls
  • Recurring Events
  • Shared Calendar
  • Activity History
  • E-mail Notifications
  • Notes

Inventory Management

  • Products Catalog
  • Price Books
  • Vendor Management
  • Purchase Orders
  • Sales Orders
  • Invoices

Reports & Dashboards

  • Key Metrics
  • Customizable Reports
  • 20 Pre-built Reports
  • 20 Pre-built Dashboards
  • Report Folders

Product customization

  • Custom Fields (10 different data objects)
  • Pick Lists
  • Custom List Views
  • Drag & Drop Modules
  • Currency customization

Security Management

  • User Management
  • Profiles
  • Roles
  • Groups
  • Organization-level Access Control

vTiger – An Open Source CRM

  • by bista-admin
  • Mar 22, 2010
  • 0
  • Category:

Introduction:

vTiger – An Open source application that is an advance replica of SugarCRM, completely open source as compared to SugarCRM where certain modules are paid and it is very much comparable with Salesforce.com which is again a Proprietory software in CRM Segment.

Technology:

Built on LAMP/ WAMP (Linux/Windows, Apache, MySQL, and PHP) stack with code from other open source projects (SugarCRM).

Origin of core development team is based in Bangalore, India.

It provides reporting, a customer portal and an Outlook plugin in its free edition, which is considered as paid in other CRM applications (SugarCRM and others).

Apart from the above, vtiger features multiple database support, security management, and various web forms, which is available in over 15 different languages.

Installation:

vtiger CRM installation is entirely done from an HTML/PHP web interface. One can install vtiger CRM 4.X and 5.x on a standard webserver from cpanel noted that they have the correct version of PHP and mySQL already installed. From 5.x, the package comes bundled with PHP/MySQL installations, fully customisable. The procedure involves downloading the .tar files from the vtiger CRM website and then using the control panel file manager to upload and untar the source files.

Who can use it ?

vtiger CRM is a free, full-featured, 100% Open Source CRM software where no extras to be paid on purchasing other modules and very much ideal for small and medium businesses, with low-cost or product support.

These are just the ABC of vtiger CRM, in my comming post i will be covering with the exclusive and outstanding features of vtiger.

How to choose Right CRM for your business.

CRM for your business
  • by bista-admin
  • Mar 22, 2010
  • 0
  • Category:

CRM- Customer Relationship Management

 Customers are the lifeblood of any company. Customer Relationship Management (CRM) is a system for managing all of your company’s customers and potential customer relationships and interactions. It’s a system that aids in contact management, sales management, productivity, and more.

Why Do Businesses Need a CRM solution?

  • It will assist your firm in developing a genuine link with existing consumers, reducing the need for the company to go the extra mile to re-engage them as if they were new clients.
  • It expands the network and consumer base, as well as the likelihood of making multiple transactions.
  • It establishes a brand image, and customers begin to feel loyal to the brand.
  • You can build long-term relationships with customers, making them feel responsible to spread the word about your business.
  • It will support you in keeping everyone on the same page and streamlining all information by combining CRM with your company’s other systems like ERP.

Important features to look for in a CRM solution

It is essential for the company to select the best CRM solution. A lack of sufficient product insights, undefined goals, and a lack of acceptability and user training can all lead to failure and waste of money. Here is a list of some of the most significant elements to think about when selecting a CRM solution for your company.

  • Mobility- It’s essential to select a CRM solution that focuses on providing users with a unified experience from their preferred device, ensuring that they have access to the information and tools they require at all times.
  • Contact Management – One of the main features of CRM is contact management quality, which tracks leads as they go through the sales pipeline. It keeps track of client profiles, relationships, and previous communications.
  • Quotes and Order Management- The salespeople give the prospects a quotation that comprises information and a price. CRM can help you automate and streamline this process while also enhancing order processing capability, sales visibility, and client relationships.
  • Sales Process Automation- Sales automation is essential to enhance sales efficiency. Sales teams can spend more time on value-added activities by easily automating time-consuming manual operations. 
  • Account Management- Contact management where keeps track of the people you interact with; the account management aids in the recording of data of the companies you engage with. It keeps track of information and maintains relationships with businesses.
  • AI-driven- As processes get more complex and the amount of client data grows, the value of AI in CRM solutions becomes increasingly apparent. AI integration could benefit companies in improving CRM procedures and reducing human intervention.
  • Customer Segmentation- CRM collects and analyses client data from multiple sources. It splits customers into groups that have similar qualities and aids in proper customer segmentation, which in turn aids in proper marketing campaign execution.
  • Third-party Integration- CRM integration with a third party is a crucial step in linking your CRM software with second and third-party apps so that data can flow seamlessly from one system to another.
  • Reporting- Data is meaningless unless it can be mined and analyzed in a way that a business can use it. CRM’s reports feature allows you to distill a significant amount of data for business-critical insights. 

How does CRM benefit your business?

  •     Simplify the sales process.
  •     Automation of Workflow
  •     Developing Customer Relationships.
  •     Easy Information flows across departments.
  •     Lead Predictive Scoring
  •     Increased Productivity and efficiency.
  •     More Accurate Sales Forecasting.
  •     Higher Lead conversion.
  •     Generate Customer Insight.

We understand how CRM has grown over the years. Reap the benefits of CRM solutions with our expertise.

 The CRM market is rapidly evolving due to shifting client demands. CRM has progressed well beyond simply being a tool for maintaining customer interactions in recent years.Failure to recognize these patterns may result in a loss of competitive advantage as well as the inefficient performance of your business.

 We want you to manage the customer relationship easily, connect across all devices and departments, and maximize sales and profits. Improve your workflow by offering your employees a robust CRM that allows them to finish sales faster. We can assist you in determining, building, or upgrading the ideal CRM solution. We hope that your final takeaway is to speak with one of our expert team members and make a decision that will benefit your firm for the rest of life. Connect With Us Now.